This job aid demonstrates how to assign or change a worker's assigned Work Schedule. The Work Schedule is critical to determine workers’ overtime calculation and time of events.

Note: Individual users’ security profiles control the visibility of sensitive information. Therefore, you may not have access to (all) the information within this Job Aid. Remember that some changes may require the approval of an HR Partner or other area to complete the process.

• Log in to your Workday account.

• Click the global navigation Menu icon at the top left home page to access applications and shortcuts. The Search Box at the middle of the home page makes it easy to search people, tasks, reports, and business data you would like to navigate to.

OVERVIEW:

This job aid demonstrates how to assign or change a worker's assigned Work Schedule. The Work Schedule is critical to determine workers’ overtime calculation and time of events. 

Important: All workers must have an assigned work schedule on Workday.

Report: You can search “All Work Schedule Calendars” to view all work schedules available in Workday.

STEPS:

Reminder: The start date does not have to be the beginning of a pay period

1. Assign a Start Date. If the End Date is not provided the selected schedule will remain unless/until it is changed/updated. 

Note: The Current Work Schedule is displayed for reference.

2. Select the new Work Schedule Calendar you are requesting from the drop-down list. Many Work Schedule Calendars, such as 10-hour days, have been grouped (By Group) for easy lookup. 

 

3. Click OK to submit. 

4. Click View Details to review the next steps (approval). 

5. Select Details and Process then Process. 

6. Select Done to return to the Workday Landing Page. 

Request a work schedule change as a timekeeper or manager (for a worker)  

1. Search for the Worker you want to assign the Work Schedule (search by name or 10-digit employee ID number). 

2. Assign a Start Date. If the End Date is not provided the selected schedule will remain unless/until it is changed/updated. 

Note: Once the worker is selected their Current Work Schedule will be displayed for reference

3. From the drop-down list select the new Work Schedule Calendar you will be assigned to the Worker. Many Work Schedule Calendars, such as 10-hour days, have been grouped (By Group) for easy lookup. 

4. Click OK to submit. 

5. Click View Details to review the next steps (approval). 

6. Select Details and Process then Process. 

7. Select Done to return to the Workday Landing Page.