This job aid demonstrates how Hourly and Management, Administrative, and Professional (MAPs) Hourly workers enter time on the timesheet for a workweek.

OVERVIEW:

The information provided in this context is intended for general guidance. For detailed procedures and inquiries, it is essential to consult with your designated timekeeper. The timekeeper is equipped to provide accurate and up-to-date information about department policies and processes. This job aid demonstrates how Hourly and Management, Administrative, and Professional (MAPs) Hourly workers enter time on the timesheet for a workweek.

NOTE: The visibility of sensitive information is controlled by individual users’ security profiles. Therefore, you may not have access to (all) the information within this Job Aid.

Keep in Mind: All hourly and Managers, Administrative or Professional (MAPS) Hourly workers will be entering their own time on their timesheet.  Enter all hours worked and submit for review/approval by the Timekeeper and Manager.

STEPS:

1. Log in to your Workday account.
2. In the Search (middle) window begin typing Enter My Time. Match results appear as you type. Select Sample from the list.

Or

From the Menu icon on the home page, click the Time icon.

 3.    When the Time menu opens, in the Enter Time section click This Week (or, Last Week or Select Week).

DAILY TIME ENTRY:

Keep in Mind: All time should be entered and submitted at least once a week.

4. Click the specific Day on the calendar to Enter Time.

5. From the Enter Time menu, click the prompt icon  to select a Time Type from the list.

 Keep in Mind: The available Time Types are based on eligibility (employee type, union, etc.).

6. Select the appropriate Time Type from the drop-down list.

7. Enter the In and Out times and Out Reason for the selected day

8. If applicable, the time can be charged to other organization assignments (e.g. Cost Center, Fund, Grant, and Program). If none are selected then the time will be charged to the default organization assignments assigned to the worker profile.

9. Verify Entered Time then click OK.

10. Entered Time will display on the calendar for the day(s) entered. The time will remain shaded until you Review and Submit the entered time and it is approved by your Manager.

11. Select Review to verify the entered time and hours for the week.

12. Review the hours for accuracy. If correct, select Submit. If changes are needed click Cancel to return to the timesheet.

13. A confirmation message will display indicating your time has been submitted.

14. Your timesheet now indicates the entered time has been Submitted. The Submitted time is awaiting the approval of your Timekeeper or Manager.

15. This concludes Daily Time Entry.

Quick Add Time Entry

1. Entering Time by clicking the Actions drop-down will allow you to Quick Add your time.

2. Select the appropriate Time Type from the drop-down list. Select any Cost Center, Fund or Grant from the dropdown list if applicable.

3. Select Next.

4. Enter your In (arrival) time, and Out (meal or leave) times.

5. Select the Out Reason (meal break, out for the day) from the drop-down menu.

6. Select Add to add (complete) the entries for the day.

7. Check the days these hours are worked.

8. Select OK to be returned to the timesheet.

9. Entered Time will display on the calendar for the day(s) entered. The time will remain shaded until you Review and Submit the entered time and it is approved by your Manager.

10.  Select Review to verify the entered time and hours for the week.

11.  Review the hours for accuracy. If correct, select Submit. If changes are needed click Cancel to return to the timesheet.

12.  A confirmation message will display indicating your time has been submitted.

This concludes Quick Add.

View Details

1. Select View Details to see the Details and Process.

2. Select Process to see Awaiting Actions (remaining steps/approvers).

3. Click Done to return to the timesheet.

This concludes View Details.